Before you start planning the details or dreaming up your perfect seating chart, there’s one big decision that lays the foundation for it all—your guest list. We know it can feel a little overwhelming at first, but don’t stress! We’re here to walk you through it step-by-step so you can confidently plan your special day with the people who matter most.

Where to Start

Start with Your Wedding Vision:

At Drakewood Farm this starts with the package options you fall intro weather that be Elopements, Mircos or All-Inclusive guest counts starts at 51 guests. So ask yourself are you thinking a more intimate wedding or a big party.

Tip from the Drakewood Team: Estimate your ideal guest count early in the planning process- it impacts your budget and vibe.

Set a Realistic Budget:

Your budget will help determine how many guests you can invite. To put this more realistic you have to consider the cost per guest which can include dinner, cake, favors, and drinks.

Seating Chart Idea: Write the seating chart on mirrors with the guests name and table number.

Let's get to work!

Make Two Lists: "Must Haves" & "Nice to Haves":

Your first list would be immediate family and lifelong friends. The second list would be a second tier of extended family, coworkers, and plus-ones.

Get Input From Both Sides:

Talk with your partner first and then consider talking to both families to understand the expectations. Planning can be different for everyone so next is option, but you can decide early if parents will get to invite guests-and how many.

Put it on a Spreadsheet:

On your spread sheet you can keep up with names, addresses, RSVP's and if needed meal preferences.

Seating Chart Idea: Add the table number as the book number and make the title the guests name.

Final Guest Count

Don't Forget the Plus-Ones and Kids:

Be clear on who gets a plus-one or if children are welcome to your wedding. On your spreadsheet you might want to make a notes section that will include information on plus-ones and children if they are invited.

Be Ready to Edit:

Yes, it is normal to edit this list a few times. Remember your budget and cap number of guests. This might have you revisiting the "Nice to Have" list, and that is ok.

Seating Chart Idea: Bring the seating chart to life and do cards for each table with names of guests and tie them to a tree.

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Thanks for visiting our blog! We’re thrilled you’re here and hope the insights we share will make your wedding planning a little easier—and a lot more exciting.

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Nestled in the heart of Nashville, our venue provides the perfect blend of elegance and charm, creating an unforgettable setting for stunning wedding photos and cherished memories.

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Guest List 101: Who Makes the Cut & Where to Begin

Where to Start

Let's get to work!

Final Guest Count

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